Infrastructure That Actually Works
We built our processing infrastructure over three years of testing different approaches. What we learned: reliability matters more than fancy features, and simplicity beats complexity every time.
Built on Real Experience
Back in early 2023, we had a client processing about 400 invoices daily. Their system went down twice in one week. Both times during month-end closing. The stress level was through the roof.
That's when we realized something important – infrastructure isn't about impressing people with technical specs. It's about making sure things work when they need to work.
So we rebuilt everything from scratch. Took us eight months. We focused on redundancy, monitoring, and quick recovery. Nothing revolutionary, just solid engineering that keeps running.
Security Without the Theater
Everyone talks about security. We actually practice it. Here's what that means in practical terms for your invoice data.
Encrypted Everything
Your data gets encrypted the moment it touches our systems. We use AES-256 for storage and TLS 1.3 for transmission. Those aren't buzzwords – they're standards that actually protect information. And yes, we rotate keys regularly because that matters.
Access Controls
Only three people on our team can access production data, and every single action gets logged. We review those logs weekly. Sounds paranoid? Maybe. But we've never had a data breach, and we plan to keep it that way.
Regular Audits
We run penetration tests every quarter. Not because regulations force us to, but because we want to find vulnerabilities before someone else does. Last audit was January 2025 – found two minor issues, fixed them within 48 hours.
The People Behind the Systems
Infrastructure doesn't run itself. These are the folks who built what we use and who keep it running every single day. They're not marketing personas – they're actual members of our technical team.
Teodor Minchev
Infrastructure LeadTeodor designed our current server architecture in 2024. Before joining us, he spent six years managing database systems for a logistics company. He's the one who convinced us to prioritize backup systems over performance gains – turned out to be the right call.
Desislava Hristova
Security EngineerDesislava handles everything related to data security. She implemented our current encryption protocols and runs those quarterly audits we mentioned. When something looks suspicious in the logs, she's usually spotted it before the automated alerts even trigger.
Moving to Our Infrastructure
Initial Assessment
We start by understanding your current setup. What systems you're using, where your data lives, what your processing volumes look like. This usually takes about a week. No commitment required at this stage – just figuring out if we're a good fit.
Parallel Testing
Before switching anything over, we run your actual invoices through our system alongside your current one. This helps us catch edge cases and make sure our processing handles your specific document formats correctly. Takes roughly two to three weeks.
Gradual Migration
We don't flip a switch and move everything at once. Instead, we start with a small percentage of your volume and gradually increase it. Your old system stays active as backup until you're completely comfortable. Most clients take about six weeks for full migration.
That's about 26 hours of downtime total, mostly planned maintenance windows.
When something does go wrong, this is how long it typically takes us to get back online.
Companies we've moved to our infrastructure since launch, ranging from 150 to 2,000 invoices daily.